VACANCY ADVERT
Applications are invited from suitably qualified and experienced persons for the following posts:
BURSAR’S DEPARTMENT
POST A: PRINCIPAL ASSISTANT BURSAR (GWERU)
QUALIFICATIONS AND EXPERIENCE
- A Degree in Accounting
- Master in Accounting
- Professional qualifications such as ACCA / CIMA / CA / CGIAZ / CPA an added advantage
- Knowledge of Sage Evolution
- At least five (5) years of accounting experience
DUTIES AND RESPONSIBILITIES
- Preparation of monthly financial statements
- Management of Investment Portfolio
- Government grants accounting and reconciliations
- Validate traveling and subsistence documents
- Maintain a report of all telegraphic transfers and acquittals
- Preparation of cashflow projections
- Prepare monthly ledger reconciliations
- Check all journals to be posted in the system
- Run monthly trial balance
- Check all year end schedules
- Prepare year end audit program and procedures
POST B: PRINCIPAL ASSISTANT BURSAR THREE (3) POSTS (ZVISHAVANE, KWEKWE & HARARE CAMPUSES)
QUALIFICATIONS AND EXPERIENCE
- A Degree in Accounting
- Master in Accounting
- Professional qualifications such as ACCA / CIMA / CA / CGIAZ / CPA an added advantage
- Knowledge of Sage Evolution
- At least five (5) years of accounting experience
DUTIES AND RESPONSIBILITIES
- Ensure compliance with internal controls, regulations and policies governing the institution
- Lead the preparation of the annual budget for the campus
- Advise and raise a flag to the Heads of Departments and Bursar always when there are budget overruns;
- To ensure that all CAPEX has budget provision and raise a flag whenever CAPEX budget has been exhausted;
- Engage user departments/faculties and advise on budgetary control to all departments. (The plan is to sit in all departmental planning meetings and engage departments at that level);
- Ensure that all budgetary queries from departments and processing of orders are resolved and processed timeously
- Inventory management;
- Ensure that there is an accurate record of all university assets located at the Campus;
- Financial review of travel and subsistence claims;
- Issuing of fuel for approved stores requisitions to the University’s pool vehicles;
- Approval of all petty cash transactions and petty cash reimbursement;
- Preparation of monthly and bi–annual campus summary reports;
- Preparation of programme viability reports;
- Tracking and implementation of internal and external audit recommendations affecting the campus bursar’s department.
- Overall supervision of bursar’s sections at campuses.
POST C: ASSISTANT BURSAR-PAYABLES (GWERU CAMPUS)
QUALIFICATIONS AND EXPERIENCE
- Degree in Accounting
- Masters in Accounting will be an added advantage
- Knowledge of Sage Evolution
- At least two (2) years working in an accounting environment.
DUTIES AND RESPONSIBILITY
Ensuring an efficient creditors management system through:
- Ensuring that the amount of trade creditors in the financial statements reflects the true and accurate position of all obligations relating to trade creditors to avoid misrepresentation of financial statements.
- Checking osf supplier reconciliation to ensure accuracy and existence of transactions to avoid over and under-payment of creditors
- Ensuring that matters arising during supplier reconciliations are addressed accurately and timeously
- Checking validity and completeness of payment vouchers and supporting documentation before payments are made
- Checking for authorisation and accuracy of Pastel batches, RTGs, TTs, and cash withdrawal slips before they are processed
- Ensuring timely and accurate updating of invoices and payments into the system to meet deadlines for cut-off.
- Ensuring that the cash register is maintained properly and that cash reconciliations are done accurately and timeously to safeguard the institution’s assets.
POST D: ASSISTANT BURSAR – NON-CURRENT ASSETS (GWERU CAMPUS)
QUALIFICATIONS AND EXPERIENCE
- Degree in Accounting
- Masters in Accounting will be an added advantage
- Knowledge of Sage Evolution
- At least two (2) years working in an accounting environment.
DUTIES AND RESPONSIBILITY
- Management of non current assets register
- Recommend any updates to accounting policies affecting non current assets to management
- Allocate tag numbers to non current assets to effectively track them from time to time.
- Reconciling the balance in the non current asset subsidiary ledger to the summary-level account in the general ledger.
- Calculating depreciation for all non current assets.
- Review and update the detailed schedule of non current assets and accumulated depreciation..
- Processing livestock Reconciliation Account.
- Conducting periodic physical count of assets.
- Recommend to management assets that should be disposed of.
- Conduct analyses related to non current assets as requested by management.
- Create fixed asset related audit schedules and collaborate with auditors on their assignments audit schedules
- Assisting management in making decision that involves non-current assets.
- Maintenance of deferred income schedules and and monthly amortisation.
- Supervising non-current assets staff.
- Perfoming any other duties as assigned by management
POST E: ASSISTANT BURSAR – TREASURY (GWERU CAMPUS)
QUALIFICATIONS AND EXPERIENCE
- Degree in Accounting
- Masters in Accounting will be an added advantage
- Knowledge of Sage Evolution
- At least two (2) years working in an accounting environment.
DUTIES AND RESPONSIBILITIES
The incumbent will be responsible for the following:
- Monitoring the preparation of bank reconciliation statements
- Validate and review bank reconciliations statements
- Ensure that bank related queries are resolved timeously
- Ensuring that all bank accounts are reconciled timeously
- Preparation of daily treasury reports
- Ensuring that all fees deposits are captured into respective accounts correctly and timeously
- Reconcile the suspense account
- Preparation of Audit reports
POST F: DATA CAPTURE CLERKS- TWO (2) POSTS (GWERU CAMPUS)
QUALIFICATIONS AND EXPERIENCE
- Diploma/ Higher National in Accounting
- Experience in an accounting environment will be an added advantage
DUTIES AND RESPONSIBILITIES
- transferring data from paper formats into computer files
- Typing in data provided directly from stakeholders
- Creating spreadsheets with large numbers of figures without mistake
- verify data by comparing it to source documents
- Update existing data
- Retrieve data from the database or electronic files as requested
- Sort and organize paperwork after entering data to ensure it is not lost
POST G: CASHIERS- FOUR (4 )POSTS
QUALIFICATIONS AND EXPERIENCE
- Diploma/ Higher National in Accounting or Banking and Finance
- Experience in an accounting environment will be an added advantage
DUTIES AND RESPONSIBILITIES
The incumbent will be responsible for the following:
- Receipting manual or electronic fees for students and staff members.
- Posting manual receipts into pastel.
- Receipting canteen fees for all students, visitors and staff members.
- Attending to student and staff queries.
- Manually receipting daily tuck-shop sales and posting them in the pastel system
- Cashing up daily collections and signing the cash register
*NB: The successful candidate may be deployed to any of the University Campuses.
Midlands State University is an equal opportunities employer. In the interest of promoting gender parity, female candidates are encouraged to apply.
APPLICATIONS
Applicants must submit copies of applications with the following: application letter, certified certificates and curriculum vitae giving full details of names, place and date of birth, experience, present salary, date of availability, contact telephone number (s) and names and email addresses of three referees to:
The Deputy Registrar (Human Resources)
Midlands State University
Application documents must be in a single scan pdf format. Closing date for applications is 24 March 2023.
Please note that only shortlisted candidates will be communicated to.
To apply for this job email your details to vacancies@staff.msu.ac.zw