• Gweru

Website Midlands State University

Applications are invited from suitably qualified and experienced persons for the following post:

*NB: Midlands State University is an equal opportunities employer. In the interest of promoting gender parity, female candidates are encouraged to apply.

POST A: REGISTRY DEPARTMENT  

JOB TITLE: SECRETARY (4 POSTS)

QUALIFICATIONS 

  • 5 ‘O’ levels including English Language
  • National Diploma in Secretarial Studies or equivalent 
  • At least 5 years working experience in a similar function 
  • Computer Literate in MS Word, MS Excel, Power Point 

DUTIES AND RESPONSIBILITIES 

  • Receiving, screening visitors and assisting  as necessary 
  • Actioning correspondence and calls on behalf of the Head of Department – prioritizing and responding to enquiries by letter, telephone and email, directing them as appropriate
  • Maintaining diaries and arranging appointments
  • Receiving incoming and outgoing mails and directing them to their relevant departments
  • Receiving papers for meetings and preparing files
  • Preparing correspondences and reports using various software applications such as word, spreadsheets, databases, and graphics packages
  • Maintaining records through retrieving, retaining, storing, compiling, coding and updating files as appropriate.
  • Ordering of office supplies for departments and issuance of the same and ensuring that office equipment is in working order.
  • Monitoring monthly departmental expenditures 
  • Coordination of travel itineraries for meetings, conferences, seminars and workshops
  • Helping in the organization of special projects, events and office activities
  • Serving tea and refreshments 
  • Photocopying and printing documents for the office 
  • Any other duties as assigned from time to time

POST B: PRESS AND PUBLICATIONS  

JOB TITLE: SECRETARY 

QUALIFICATIONS 

  • 5 ‘O’ levels including English Language
  • National Diploma in Secretarial Studies or equivalent 
  • At least 5 years working experience in a similar function 
  • Computer Literate in MS Word, MS Excel, Power Point 
  • Competence in InDesign, Photoshop and Corel draw is a must 

DUTIES AND RESPONSIBILITIES ARE AS SET OUT IN POST A. IN ADDITION, CANDIDATES WILL ALSO BE RESPONSIBLE FOR 

  • Developing concepts, graphic designing and typesetting of documents, fliers, magazine articles and other text material.

APPLICATIONS

Six copies of applications, giving full personal particulars including full name, place and date of birth, qualifications and copies of certificates, experience, present salary, date of availability, contact telephone number, names and email addresses of three referees should be addressed to:

The Deputy Registrar Human Resources 

Midlands State University

P Bag 9055 

GWERU

 

Closing date for applications is 22 July 2019.  Please note that only short-listed candidates will be communicated to.