SECRETARY 

MIDLANDS STATE UNIVERSITY

STAFF VACANCY 

Applications are invited from suitably qualified and experienced persons for the following post:

REGISTRY DEPARTMENT  

POST: SECRETARY 

Qualifications and Experience. 

• 5 ‘O’ levels including English Language.
• A National Diploma / Higher National Diploma in secretarial studies or equivalent obtained from a reputable institution. 
• A first degree in Office Management, Administration, Business Management, or a related degree will be an added advantage. 
• At least one (1) year post qualification of working experience in a similar function. 

Duties and Responsibilities 

• Receiving, screening visitors, and assisting as necessary.
• Actioning correspondence and calls on behalf of the Head of Department – prioritizing and responding to enquiries by letter, telephone, and email, directing them as appropriate.
• Maintaining diaries and arranging appointments.
• Receiving incoming and outgoing mails and directing them to their relevant departments.
• Receiving papers for meetings and preparing files.
• Preparing correspondences and reports using various software applications such as Word, spreadsheets, databases, and graphics packages
• Maintaining records through retrieving, retaining, storing, compiling, coding, and updating files as appropriate.
• Ordering office supplies for departments and issuance of the same and ensuring that office equipment is in working order.
• Monitoring monthly departmental expenditures 
• Coordination of travel itineraries for meetings, conferences, seminars and workshops
• Helping in the organization of special projects, events, and office activities
• Serving tea and refreshments 
• Photocopying and printing documents for the office 
• Any other duties as assigned from time to time

*NB: Midlands State University is an equal opportunities employer.  In promoting gender parity, female candidates are encouraged to apply.

APPLICATIONS

Applicants must submit copies of applications with the following: application letter, certified certificates, transcripts, copies of academic (‘O’ and ‘A’ level), national identification and curriculum vitae giving full details of names, place and date of birth, experience, present salary, date of availability, contact telephone number (s) and names and email addresses of three referees addressed to the Deputy Registrar – Human Resource

Deputy Registrar (Human Resource)

Midlands State University

The application pack should be sent as a single merged pdf file to email address: vacancies@staff.msu.ac.zw.  

Closing date for applications is 12 February 2026.  Note that only shortlisted candidates will be communicated to.

Applicants should clearly state the post being applied for in the subject line.  It should also be noted that non-adherence to any of the above instructions will automatically cause the application to be disqualified.