Administrative Assistant (2 Posts: 1 Zvishavane; 1 Harare)

MIDLANDS STATE UNIVERSITY

STAFF VACANCIES

Applications are invited from suitably qualified and experienced persons for the following posts:

CENTRAL SERVICES, AMENITIES AND MAINTENANCE DEPARTMENT

Post C: Administrative Assistant (2 Posts: 1 Zvishavane; 1 Harare)

Qualifications and Experience

• Bachelor’s Degree in Management/ Public Administration or equivalent from an accredited University
• A minimum of three (3) years post-qualification experience in Administration
• Proficient in Microsoft Office Suite, PowerPoint and Excel spread sheets

Key Responsibilities 

• Coordinating service meetings and producing timely minutes

• Maintaining accurate employee records and tracking systems (leave, audits, absenteeism)
• Managing assets, budgets, procurement requisitions, and stock reconciliation
• Overseeing cleaning, maintenance, and landscaping mechanisation initiatives
• Ensuring compliance with financial regulations and managing vendor relations
• Supporting University events with materials and logistics
• Facilitating staff training and preparing performance reports
• Reviewing policies and procedures to enhance efficiency
• Contributes to departmental success by performing all essential duties as assigned.

Person Specification

• Strong organizational skills
• Attention to detail
• Ability to manage multiple priorities
• Effective verbal and written communication skills
• Exceptional customer service skills

*NB: Midlands State University is an equal opportunity employer.  In the interest of promoting gender parity, female candidates are encouraged to apply.

APPLICATIONS

Applicants must submit copies of applications with the following: application letter, certified certificates, transcripts, copies of academic (‘O’ and ‘A’ level), national identification and curriculum vitae giving full details of names, place and date of birth, experience, present salary, date of availability, contact telephone number (s) and names and email addresses of three referees addressed to the Deputy Registrar – Human Resource

Deputy Registrar (Human Resource)

Midlands State University

The application pack should be sent as a single merged pdf file to email address: vacancies@staff.msu.ac.zw.  

Closing date for applications is 10 April 2026.  Note that only shortlisted candidates will be communicated to.

Applicants should clearly state the post being applied for in the subject line.  It should also be noted that non-adherence to any of the above instructions will automatically cause the application to be disqualified.