SECRETARY

STAFF VACANCY 

Applications are invited from suitably qualified and experienced persons for the following post:

REGISTRY DEPARTMENT  

POST: SECRETARY 

Qualifications and Experience. 

• 5 ‘O’ levels including English Language.
• A National Diploma / Higher Diploma in secretarial studies obtained from a reputable institution. 
• A first degree in Office Management, Administration, Business Management, or a related degree will be an added advantage. 
• At least one (1) year post qualification of working experience in a similar function. 

Duties and Responsibilities 

• Receiving, screening visitors, and assisting as necessary.
• Actioning correspondence and calls on behalf of the Head of Department – prioritizing and responding to enquiries by letter, telephone, and email, directing them as appropriate.
• Maintaining diaries and arranging appointments.
• Receiving incoming and outgoing mails and directing them to their relevant departments.
• Receiving papers for meetings and preparing files.
• Preparing correspondences and reports using various software applications such as Word, spreadsheets, databases, and graphics packages
• Maintaining records through retrieving, retaining, storing, compiling, coding, and updating files as appropriate.
• Ordering office supplies for departments and issuance of the same and ensuring that office equipment is in working order.
• Monitoring monthly departmental expenditures 
• Coordination of travel itineraries for meetings, conferences, seminars and workshops
• Helping in the organization of special projects, events, and office activities
• Serving tea and refreshments 
• Photocopying and printing documents for the office 
• Any other duties as assigned from time to time

APPLICATIONS

Applicants must submit copies of applications with the following: application letter, certified certificates, and curriculum vitae giving full details of names, place and date of birth, experience, present salary, date of availability, contact telephone number (s), and names and email addresses of three referees to: 

Deputy Registrar (Human Resource)

Midlands State University

vacancies@staff.msu.ac.zw

*NB: Midlands State University is an equal opportunities employer.  In the interest of promoting gender parity, female candidates are encouraged to apply.

Application documents must be in a single-scan pdf format.  

The closing date for this advert is 22 November 2024. 

Applicants should clearly state the post being applied for in the subject line. 

 Please note that only shortlisted candidates will be contacted within 30 days from the closing date of the advert. If not contacted, your application will be deemed not successful.