Site Clerk

MIDLANDS STATE UNIVERSITY

STAFF VACANCY

Applications are invited from suitably qualified and experienced persons for the following fixed term post:

POST A: SITE CLERK – CONSTRUCTION x 6

POST B: SITE CLERK – AGRICULTURE x 1

Job Summary

Principally, the role of a Site Clerk is to support site staff with administrative duties, and deal with all on-site documentation such as delivery documents, timesheets, site register, project correspondences, and assisting site management in ordering materials.

A Site Clerk is the first point of interface for many visitors to the site office so being able to communicate well and providing a good first impression is important.

QUALIFICATIONS AND EXPERIENCE

• Minimum of 5 ‘O’Level subjects including English 
• At least 1-year working experience in a project site set-up
• Computer literacy is a must
• Broad understanding of the respective NEC Collective Bargaining Agreement is an added advantage
• Possesses strong written and verbal communication skills

DUTIES AND RESPONSIBILITIES

The successful candidate would be required among other things to: –

• Issue clock cards during the clocking-in procedure every morning
• Conduct physical checks on labour force 
• Calculate labour hours and submit weekly timesheets tothe HR office
• Obtain labour requirements from Project Manager and liaise with HR Office in the recruitment of required personnel
• Completethe engagement forms, and submit tothe HR office with all the relevant documentation
• Timely placement of orders to maintain inventory of required site materials
• Make out a requisition for non-standard items and submit to the purchaser
• Arrange for supplies to be delivered timeously either to the Stores department or on-site where required;
• On receipt of supplies, compare delivery note with a bill of quantities and the actual quantity delivered;
• Make out issue notes for specific requisitions
• Complete monthly progress reports and submit to Site Foreman
• Maintain site documents and procedures for easy access, reference and use
• Maintain the confidentiality of project information
• Attend all meetings as and when required by the Project Manager.
• Compile and prepare daily reports.
• Provide administration duties and clerical support to site personnel.

*NB:  Midlands State University is an equal opportunities employer. In the interest of promoting gender parity, female candidates are encouraged to apply.

APPLICATIONS

Applicants must submit copies of applications with the following: application letter, certified certificates and curriculum vitae giving full details of names, place and date of birth, experience, present salary, date of availability, contact telephone number (s) and names and email addresses of three referees to: 

The Deputy Registrar (Human Resource)

Midlands State University 

vacancies@staff.msu.ac.zw

Application documents must be in a single scan pdf format.  Closing date for applications is 3 May 2024.

Please note that only shortlisted candidates will be communicated to.